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Select delete duplicates from the drop-down list under "select the action" field This selects the the entire table, and the dialogue box will open with all columns chosen automatically.

Select the cell in the table of interestĬheck the table where you need to dedupe records, and on the Ablebits data click "dedupe table". Here we will focus on one way of using the tool that takes just 2 mouse clicks. It works on all operating systems, and all Excel versions. The tool is multi-purpose and can perform other functions as well. Option 3: Using a duplicate remover tool with 2 mouse clicksĪpart from the in-built duplicate removers, you can use add-ons such as Ablebits duplicate remover to get rid of dupes. However, you can remove duplicates and, at the same time, create a copy of the data. When you're using the advanced filter process, you can only remove duplicates in the entire table as there is no choice of doing it partially. Delete it manually if it is not a header. The document then contains duplicate data except for the ones which have been removed.Īs the process assumes there are headers in the document, if the 1 st row contains a duplicate, it will not be removed. Click OK to remove duplicatesĪfter you've followed this process, you can click the OK button to get rid of the duplicates. This tells Excel to filter out duplicates while retaining unique entries. Under the same dialogue box, there is a field labeled "unique records only" - tick that box. Otherwise, leave it blank for the ‘filter the list in-place’ option. Leaving the criteria range blank and copying to the field is only useful if you had chosen to copy to another place. If you want to change the range, you can do it by adjusting it under the ‘list range.’ In the dialogue box, there is a list range field with data populated by Excel. Adjust the range of data under the "list range" Look for the sort & filter section and click on the advanced button.Ī dialogue box will pop up on the screen where you can either select ‘copy to another location’ or ‘filter the list in-place.’ The latter hides all rows with duplicates while the former generates a copy of the records. You should then click on the Data tab at the top of the screen where different sections appear beneath it. Click the data tab then advanced button under the sort and filter section You need to open your Excel spreadsheet and select all by clicking Ctrl + A. This can be used in the latest Microsoft Office suite and the 2003 version. The advanced filter icon helps you to identify and delete duplicates in Excel. Option 2: Using advanced filters in Excel Then the duplicated information will be removed, and the details will be shown on the screen. If the table contains many columns, it is best to unselect all and then just select those that need dupes removal. However, if you want to remove partial duplicates based on specific columns, you should select them, leaving the rest. The deletion details appear on the screen with unique values remaining and the number of duplicate entries removed shown. The entire table is now selected, and thus you should go ahead and press the OK button. If there is no header and the data starts at the 1 st row, deselect that option. The first row is automatically selected as the ‘my data has header’ is ticked. The different commands will be shown, and you should then check for ‘remove duplicates’ and click on it.Ī small dialogue box will pop up on the screen.

Once you have selected the range, check the top of the screen and click the data tab. Click on the data tab at the top of the screen You should make sure the original file is saved as the process deletes the dupes permanently. You can do this by selecting the table and then pressing Ctrl + A. Select the table you'll work onįirst, you need to select the cells that are targeted, as the tool can be used to remove duplicates in entire rows or partially matching records. This is the case with recent versions of Microsoft Office suite, such as excel 2007 up to 2016. Since this problem happens a lot, there is a dedicated command on a ribbon that makes it easy to deal with duplicates. Remove Duplicates Option 1: Using the remove duplicate tool So you'll need to find and remove the duplicates to avoid these small mistakes that could have serious implications. You could end up giving a summary report with duplicate values or even mailing a letter to the same person twice. This can make your calculations inaccurate and will make people question your competency. Excel has many applications, like keeping track of inventory, maintaining a mailing list, making sales reports, and many others.Īs the database grows, one main issue many users encounter is getting duplicate values and rows.